Low-Cost Way to Digitalize Event Management
Event management has been a struggle to keep everyone on the same page since I stepped into my role in 2024. We would receive multiple requests for event parking each day through a variety of different avenues. Phone calls and emails to different people within the department, never any consistency. Sometimes multiple phone calls AND emails for the same event! The ability to be able to charge for special event parking and offering a variety of options (hangtags, dashboard permits, do not enforce a lot) was also a hurdle I was up against. I needed a solution and fast, because I was spending an exorbitant amount of time on phone calls and emails just for events.
I was ready to start exploring vendor options, but I knew I would really have to make a strong case in order to implement an event management system. That’s when I started exploring the possibility of working with our university events and conference services. They already had a system in place to receive requests and then bill. They were able to easily add parking as an option for any event request. Parking event requests went live in July 2025 through our events and conference services. I now receive all parking requests in one system where I can approve or deny the request. Revenue that was once not captured for event parking is now efficiently charged along with whatever other expenses the customer incurs for their event. Bonus, the university is capturing all events for the university calendar because of the demand for parking when previously only large events were scheduled.
Meredith Garrett, CAPP, is the Assistant Director of Public Safety, Parking & Transit Services for Kent State University. Meredith can be reached at mgarre12@kent.edu.
